RDYSL Board
Meeting
Saturday,
January 24, 2004
Attendance: Gary Levine, Neil Fisher,
Jacky VanDellon, Mark VanDellon, Lou Boyon, Susan Gurak, Mike Nelson, Peppy
Ehrlich, Gregg Gordon, Tom LaSpina, Jim Legrett, Joe Klem, Joe Walton
Meeting called to order:
2:00pm
§
Email
issues
o AOL can get in modes that
blocks us
o Yahoo configuration problems
o We need to use WinZip files
instead of sending MS Word or Excel files as attachments.
§
Team
Registration
o An email will be generated
and sent to the DC when a major change is made to a team’s registration
information. The email will include a
summary of the information and the major changes will have a star.
o DC Control Panel – Modify
Team and Coach Information ability to edit divisions by changing the team’s
division number.
§
Game
changes to the Preliminary Schedule – the Preliminary Schedule is published in March,
changes can be made through Approve Game Changes. There are four states of changes 1) Green
both coaches, 2) Yellow wait, 3) Red got both inputs but they don’t match, 4)
Completed. Emails won’t be generated to
notify the DC of change requests, so DC’s will need to go to Approve Game
Changes. Changes approved by DC
will automatically update the master schedule (Lou won’t need to do anything
with the final schedule). DC’s should
notify the teams that they need to keep watching the schedule to make sure that
changes they have requested have been made or to watch for changes that they
may not be aware of.
§
Field
Changes – changes made to the Field Change Form will automatically be
made to the schedule when submitted.
There will be no courtesy email to the DC, so DC’s will have to check
periodically for changes.
o
Decision - Should we have a field
coordinator role in each club like we had last year or open field changes up
for multiple inputs from coaches or others in each club? Decision
– yes there should be a field
coordinator role.
§
Game
Scores – no significant changes.
§
Standings
– there is a new feature which allows a DC to mark division standings as final.
§
Fines
and Game Summary – no significant changes.
o
Remember
you can resort fines by clicking on headings.
This may be useful in determining players with multiple yellow cards.
§
Game
Feedback –
o
New
addition, does coach have a coaching license or not, based on head of the
referees unit Pat Tata’s request.
o
In
2003 there were 841 game feedbacks submitted.
o
We
are working with the referee unit to provide feedback. The feedback will be used to promote the
good referees.
o
DC’s
and Ref Vice President will receive an email when 1) the feedback score is less
than 7, 2) a request was made not to have the referee again or 3) if the
referee was a no show.
o
Decision - Should this functionality
be limited by putting an Edit ID on this form? Decision was no, if there are foul language
submissions, check to see what team submitted and then send the team an email
notifying them that one was submitted.
Hopefully the coaches will police their own teams.
§
Game
Reports – currently there is a one page summary from each team (2 sheets), a
one page referee report (1 sheet). The
referee report requests that a referee turn the referee report over and add
information / detail on cautions, ejections and injuries. Referee Unit asked that we add a fourth
sheet for the detail. This would mean
that the referee is mailing four sheets to the DC. Four sheets and any passes will mean more than an ounce and will
most likely require more postage.
o
Decision - Should we add this fourth
sheet or redesign the forms? Decision is to try and redesign the
forms. Action for Joe Walton, Gregg Gordon and Mark to draft a new form
for review.
§
Remaining
actions
o
Voting
Delegates for 2003
o
Game
Report on website
o
Updated
By Laws – Gary emailed 1/30
o
November
23 NYSW AGM meeting minutes
o
Division
size
o
RDYSL
statement on fines